How to Use the Planner

Wedding Table Planner Online walks you through your seating plan in a few simple stages — add your guests, create your tables, then drag everyone into their seats. Here's how each part works.

1. Getting Started

When you first open the planner, a short setup wizard asks how many guests you're inviting and lets you choose the colours used for each side of the couple. You can change any of these later, so don't worry about getting them perfect first time.

2. Adding Your Guests

Use the guest list panel on the left to build your list:

• Add One — add a single guest with their name, side, dietary requirements and notes.
• Add a Plus One — tick this box when adding a guest to automatically create a second matching guest named "Name - Plus One".
• Import — paste a list of names (one per line) or upload a spreadsheet to add lots of guests at once.

Click a guest to select them, double-click to edit, and hover over a guest to reveal the trash icon to delete them (you'll be asked to confirm).

3. Creating Tables

Add tables to the canvas and set how many seats each one has. Choose from round, square, rectangular or a long top-table layout, give each table its own colour, rename them (for example "Top Table", "Family", "Friends"), and move them around the canvas to match your venue's real layout.

4. Seating Your Guests

There are three ways to seat a guest:

• Drag and drop — drag a guest from the left panel straight onto a seat.
• Click to seat — click a guest to select them, then click a table to seat them.
• Auto Fill — let the planner seat everyone for you in one click, then fine-tune by dragging.

Use the search box and filters (Unassigned, by side, Confirmed, Pending) at the top of the guest list to quickly find who still needs a seat.

5. Colour-Coding

Open Colours from the toolbar to colour-code your guests by side, family group, or dietary requirement. This makes it easy to see at a glance that families are seated together and that dietary needs are spread sensibly across tables.

6. Exporting & Printing

When your plan is ready, you can share it with your venue and caterer:

• PNG image — a picture of your table diagram.
• Word document — a full guest list with tables and a dietary summary for your caterer.
• CSV — a spreadsheet of all your guests and seating.
• Print — a printable diagram plus guest list.

Your first export is free to try. To unlock unlimited exports and printing forever, there's a single one-time payment of £9.99 ($12.99 in the US) — no subscription and no recurring charges.

7. Saving Your Work

Create a free account and click Save to store your plan in the cloud, so you can pick up exactly where you left off on any device.